Privacy Policy

This policy explains how Zyphoria Gatherings collects and uses information when you express RSVP interest, ask questions, or participate in community updates related to USA Mafia game evenings.

Information we collect

• Information you submit: name, email address, and anything you type into RSVP interest or contact fields (for example: city, preferred nights, accessibility needs, and newcomer questions). If you provide a phone number, it is optional unless a specific form clearly marks it as required.
• Event participation notes (if shared by you): seating/game preferences or participation constraints you volunteer so we can host inclusive, adult-friendly game nights.
• Technical data: basic server logs (such as IP address, device/browser details, referring page, and timestamps) used for security, troubleshooting, and abuse prevention.

How we use your information

• To respond to your messages, coordinate event interest, and share logistical details you request.
• To improve newcomer-friendly participation notes and community outcomes reporting (aggregated where feasible).
• To maintain site reliability and protect against spam, fraud, and misuse.

Cookies & similar technologies

We may use cookies or similar technologies for basic site functionality and measurement. For details on categories and choices, see Cookie Policy.

Sharing of information

We do not sell your personal information. We may share limited data with service providers who help us operate the site (for example, email delivery or hosting) under confidentiality and security expectations, and only to support the purposes described in this policy. We may also disclose information if required by law or to protect rights, safety, and integrity.

Retention

We keep personal information only as long as needed for the purposes above. RSVP/contact records are typically retained for up to 24 months to support ongoing event coordination, unless you request deletion earlier or a longer retention period is required by law. Security logs may be retained for shorter periods consistent with operational needs.

Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No online service can guarantee absolute security; please avoid sending sensitive information via open text fields.

Your choices & rights

• Access/Correction/Deletion: You can request a copy of your information, corrections, or deletion.
• Opt-out of photos: If you do not want your photo used, submit a request via Photo Opt-Out.
• Email preferences: If you receive event updates, you can ask to stop non-essential messages at any time.

Contact us

To make a privacy request, contact: